Introduction
Zybio Inc. (“Zybio”, “we” or “us”) and its affiliates and subsidiaries are committed to respecting your privacy and protecting your personal data. The Recruitment Privacy Policy describes how we collect, use, share, protect and maintain your personal data that you provided when applying for our position(s) across different channels and how to exercise your rights. Please read and fully understand this Recruitment Privacy Policy carefully before applying for a role with us and submitting any personal data to us. Your submission of personal data to us will constitute your admission and acceptance of the rules set forth in this Recruitment Privacy Policy.
What personal data do we collect about you?
We will follow the principle of legality and legitimacy and collect only personal data necessary to achieve the recruitment purpose. Such personal data include but are not limited to:
(1) Your resume profile, such as your name, gender, telephone number, email address, photos, education background, work history, project experience, etc.;
(2) Recruitment process information provided by the interviewer, recruiter or job search websites (if any);
(3) Information obtained in background checks. We will conduct or hire a specialist firm to conduct background checks on the candidates to be hired according to the specific position requirements. Consent will be obtained before background checks, which involve the verification of the information in your resume, the evaluation of your contact/referrer, the government relationship background, past income information, data related to criminal offences and proceedings, etc.;
(4) Health information. Against the position requirements, we may ask you to provide your health certificate, disability certificate (if applicable), physical examination report and so on;
(5) Other personal information you disclose to us in recruitment links such as interviews and written examinations.
How do we use your personal data?
We collect and use your personal data for legitimate human resources management reasons, including but not limited to:
(1) Identifying and evaluating candidates for potential employment, as well as for future roles that may become available;
(2) Facilitating communication on recruitment matters;
(3) Maintaining records in relation to recruiting and hiring for review by other recruiters and admission managers;
(4) Conducting background checks to the extent permitted by applicable law.
We will not use your personal data for any purpose inconsistent with the purpose of this Recruitment Privacy Policy, except otherwise required or authorized by law, or where it is in your immediate interest (e.g., in a medical emergency).
How do we share your personal data?
In general, we will not provide your personal data to any company, organization or individual. Your information, however, may be shared in the following cases:
(1) Disclosure to persons who need to have access to the data for the purposes set forth in this Recruitment Privacy Policy, including your future managers and their designees, personnel from departments such as Human Resources, IT, Compliance, Marketing, Legal, Financial and Accounting, and Internal Audits;
(2) Disclosure to our affiliates and subsidiaries, third-party service providers and partners, or other third parties who provide services for the purpose of this Recruitment Privacy Policy or for the purpose we inform you when collecting your personal information;
(3) Disclosure to the relevant law enforcement agencies, regulatory authorities, governmental entities or courts, as we deem necessary;
(4) Transfer or disclose with your explicit consent.
Cookies
When you apply for our position(s) through our official website or third-party recruitment platforms we use, such third parties or we may use cookies or similar tracking technologies to collect your information in order to provide you with greater user experience and improved services. We will strictly require third-party platforms to comply with the provisions of this Recruitment Privacy Policy.
How do we protect your personal data?
We will strictly abide by the laws and regulations to protect your privacy, and take appropriate technical and organizational measures to protect your personal data. These measures include access controls of information systems that store your personal data, encryption, de-identification, and regular training of our personnel who handle your personal data.
How do we maintain your personal data?
If you receive and accept our offer, your personal data collected during the recruitment process will be maintained as part of your employment records for the duration of your employment and for a specified period of time after the employment.
If you are not employed successfully, Zybio may nevertheless retain and use your personal data collected during the recruitment process in order to match you to other suitable positions. In addition, if you submit your resume or other information to us in the future, where appropriate, we may use your previous application as a reference.
Your rights
You shall have the right to request access to, correct, update or request us to transfer or delete your personal data in accordance with applicable laws and regulations. If provided by applicable laws and regulations, you may also request to cancel your account registered with our website, recruitment platform or mobile application, or file a complaint with the competent authority. You may exercise your above rights by contacting us via the contact details set out in the “How to contact us” section at the bottom of this Recruitment Privacy Policy. We will respond to your requests according to applicable laws and regulations.
How to contact us
If you have any questions about this Recruitment Privacy Policy, please contact us at HR@zy-ivd.com.